CSR PolicyKurita Group Confidential Information Management Policy

General Provisions

  1. (1)Kurita Group shall establish systems and rules that are needed to execute confidential information management in accordance with this policy.
  2. (2)Confidential information management at Kurita Group shall comply with the treaties, laws, rules, and regulations of the countries and regions in which Kurita Group operates, and shall be based on standards that are generally recognized to be fair and appropriate.
  3. (3)Kurita Group shall implement confidential information management that is shared or integrated within the Group and in accordance with this policy.
  4. (4)Group companies shall immediately report to Kurita in the event of an accident that may affect the businesses of Kurita Group, such as an information leak.

Definition of confidential information

Kurita Group defines confidential information as follows:

  1. (1)Information that would inconvenience or harm internal parties and external third parties if it were leaked to an unauthorized individual and improperly used by such person.
  2. (2)Information that would diminish the competitiveness of the company or lead to lost business opportunities for Kurita Group and its trading partners, or other losses if it were leaked to an unauthorized individual and improperly used by such person.

Indication and classification of confidential information

Directors and employees of Kurita Group must observe the following:

  1. (1)Documents, recording media, samples, and other items that contain confidential information shall have an indication to that effect.
  2. (2)Confidential information shall be classified into "Strictly Confidential" information, "Confidential" information, and information for "Internal Use Only," based on the level of importance of the content and the level of negative impact that would occur if it were leaked.

Prevention measure of information leak

Directors and employees of Kurita Group must take the following measures:

  1. (1)Documents, recording media, samples, and other items containing confidential information shall be kept in a lockable cabinet or safe.
  2. (2)Each one of the electronic files containing confidential information shall have a note stating the confidentiality classification in the electronic data, and a password shall be set for each.
  3. (3)It is prohibited to photocopy or scan documents containing confidential information, take pictures of such documents, and bring home or otherwise remove these documents.
  4. (4)Signs stating "AUTHORIZED PERSONNEL ONLY," "PHOTOGRAPHY PROHIBITED," or other similar signs shall be posted at sites to which third-party access is restricted. Measures such as the deployment of security guard and the installation of a gate that cannot be passed through without an admission ID shall also be taken for these sites.

Non-disclosure agreement with third parties

Kurita Group shall conclude a non-disclosure agreement when it begins business dealings or other similar transactions that involve the disclosure, provision, or acquisition of confidential information.

Prohibition of unauthorized acquisition, unauthorized use, and unauthorized disclosure

Directors and employees of Kurita Group are prohibited from doing the following:

  1. (1)Employing unjust means or methods to acquire information needed for business activities.
  2. (2)Making unauthorized use of confidential information of Kurita Group or third parties, including customers and trade partners.
  3. (3)Making unauthorized disclosure of confidential information of Kurita Group or third parties, including customers and trade partners.

Sharing of information between Group companies

Directors and employees of Kurita Group must observe the following:

  1. (1)Confidential information of a third party that is obtained based on a non-disclosure agreement must not be disclosed without the approval of the other party to the agreement when it is disclosed to other companies of Kurita Group.
  2. (2)Classification of confidentiality specified by the origin of information must be carried over when confidential information is shared between companies of Kurita Group.

Confirmation of status and review of the policy

  1. (1)Kurita shall continuously monitor confidential information management at Kurita Group in light of this policy.
  2. (2)Kurita shall review this policy regularly and as needed based on the status of confidential information management and the risk of unauthorized disclosure of information at Kurita Group.